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Simple bookings and optimal arrangements for your meetings |
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Who has never dreamed of a tool as simple as this? Or of the best logistical arrangements for reserving a room for 18 people, laid out for a seminar, including breakfast, lunch, a video projector and high speed internet?
Meeting rooms can be booked directly through SuiteFM portal using either of two modes :
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The requestor searches on several criteria (capacity, equipment, layout and services) to select the available room which is most appropriate for the required type of meeting. |
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The requestor consults the timetable and availability for a given day, month or room. |
He can :
- book for a one-off date, for several days, for regular meetings
and/or fixed dates (the first Monday of every month, every two days etc.).
- define the meeting type (sales, training, supplier, board…).
- choose a room from a catalogue according to capacity and layout,
- select services (catering, decoration etc.) from a catalogue
- order equipment from a catalogue(video projector, computers, high speed access, etc.). |
After choosing a room, the requestor either selects participants from the directory or external contacts database or enters them.
For each booking request, CONFERENCE ROOM automatically sends e-mails to everyone involved (the requestor, to confirm the request, the participants, to invite them, service providers according to the services requested etc.). SuiteFM also provides a direct link between Conference Room and Guest Reception for an optimal reception of external attendants of a meeting.
CONFERENCE ROOM adapts to fit the way the company operates: direct booking or booking with confirmation, confidentiality of information in terms of the room, service or company.
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